Operations • Module glossary
This glossary explains common words and fields you’ll see when using Inventory in XFatora.
Also known as: Warehouse
What it is: Available stock is what’s left after subtracting reserved stock from stock on hand.
When you use it: Use it for real availability checks—what you can actually promise today.
Example: On hand: 100, reserved: 30 → available: 70.
Common fields (and what they mean):
Related terms: Stock On Hand, Reserved Stock
What it is: A barcode is a scannable code that speeds up receiving, picking, and counting.
When you use it: Use barcodes to reduce manual entry errors and improve warehouse speed.
Example: Warehouse staff scans the barcode to confirm the correct SKU during picking.
Common fields (and what they mean):
Related terms: Barcode Scanning, SKU
What it is: Barcode scanning is using a scanner/mobile device to capture inventory actions quickly and accurately.
When you use it: Use scanning for high-volume operations where speed and accuracy matter.
Example: During receiving, staff scans each item and quantities update automatically.
Common fields (and what they mean):
Related terms: Barcode, Stock Movement
What it is: A batch (lot) groups items produced or received together so they can be traced.
When you use it: Use batches for products with expiry dates, quality tracking, or recall needs.
Example: You track a food product by batch number and expiry date.
Common fields (and what they mean):
Related terms: Serial Number, Quality Check
What it is: A cycle count is a regular partial stock count to keep inventory accurate without stopping operations.
When you use it: Use cycle counts weekly/monthly for critical SKUs to reduce inventory errors.
Example: You count top-selling items every Friday and adjust if needed.
Common fields (and what they mean):
Related terms: Stock Adjustment, Inventory Accuracy
What it is: A delivery note (dispatch note) is the document that lists items shipped to a customer or moved between warehouses.
When you use it: Use it for picking, packing, and proof of what left the warehouse.
Example: Your driver carries a delivery note showing 15 items delivered to the customer.
Common fields (and what they mean):
Related terms: Logistics, Proof of Delivery
What it is: FIFO (First-In, First-Out) assumes the oldest stock is used or sold first.
When you use it: Use FIFO for products where older stock should move first (expiry-sensitive items).
Example: You sell the earliest received batch before newer batches.
Common fields (and what they mean):
Related terms: Stock Valuation, Batch/Lot
What it is: Goods receipt records incoming stock from suppliers and increases inventory.
When you use it: Use it to update inventory and confirm supplier delivery quantities.
Example: You receive 200 units from a supplier and store them in Warehouse A.
Common fields (and what they mean):
Related terms: Procurement, Stock Movement
What it is: Inventory accuracy is how closely the system matches real physical stock.
When you use it: Use accuracy tracking to reduce stockouts, overstock, and operational waste.
Example: Accuracy improves after implementing barcode scanning and cycle counts.
Common fields (and what they mean):
Related terms: Cycle Count, Stock Adjustment
What it is: A location is a specific storage spot inside a warehouse (aisle, shelf, bin).
When you use it: Use locations to speed picking and reduce errors.
Example: Item A is stored in Aisle 3, Shelf B, Bin 12.
Common fields (and what they mean):
Related terms: Warehouse, Picking
What it is: A low-stock alert notifies you when inventory falls below the reorder point.
When you use it: Use it to prevent stockouts that cause missed sales or production delays.
Example: You get an alert that packing tape is low and create a purchase request.
Common fields (and what they mean):
Related terms: Reorder Point, Purchase Request
What it is: Reorder point is the minimum quantity where you should reorder to avoid running out.
When you use it: Use it for automatic alerts and smoother replenishment planning.
Example: If stock drops below 50 units, the system alerts you to reorder.
Common fields (and what they mean):
Related terms: Procurement, Lead Time, Low-Stock Alert
What it is: Reserved stock is inventory set aside for specific orders or projects, so it can’t be used elsewhere.
When you use it: Use reservations to avoid over-promising and to protect priority orders.
Example: A customer order reserves 20 units so they can’t be sold to another customer.
Common fields (and what they mean):
Related terms: Stock On Hand, Available Stock
What it is: A serial number uniquely identifies a single unit of a product.
When you use it: Use serial numbers for high-value items, warranties, and traceability.
Example: Each laptop has a serial number used for warranty claims.
Common fields (and what they mean):
Related terms: Warranty Center, Batch/Lot
What it is: SKU (Stock Keeping Unit) is the unique code you use to identify a product in inventory.
When you use it: Use SKUs to avoid confusion when items have similar names or multiple variations.
Example: Two t-shirts look the same but differ in size—each size has its own SKU.
Common fields (and what they mean):
Related terms: Stock Item, Barcode
What it is: A stock adjustment is a manual correction to inventory when physical stock differs from the system.
When you use it: Use adjustments after counts, damage, theft, or corrections.
Example: You reduce stock by 5 units due to damage discovered during inspection.
Common fields (and what they mean):
Related terms: Cycle Count, Audit Trail
What it is: A stock item is any product or material you track in a warehouse—raw materials, finished goods, spare parts.
When you use it: Use stock items to keep counts accurate and prevent selling or producing items you don’t have.
Example: You track “Packaging Box - Medium” as a stock item.
Common fields (and what they mean):
Related terms: Warehouse, Stock On Hand, Reorder Point
What it is: A stock movement is any change in inventory quantity: receiving, shipping, transfers, adjustments, production.
When you use it: Use movements for traceability—know what changed stock and why.
Example: A goods receipt increases stock; a delivery decreases stock.
Common fields (and what they mean):
Related terms: Goods Receipt, Delivery Order, Stock Transfer
What it is: Stock on hand is the current quantity physically available in inventory.
When you use it: Use it to confirm availability before sales, manufacturing, or transfers.
Example: You have 120 units on hand across all warehouses.
Common fields (and what they mean):
Related terms: Available Stock, Reserved Stock
What it is: A stock transfer moves inventory between warehouses or locations.
When you use it: Use transfers when you redistribute stock to match demand or prepare for deliveries.
Example: You transfer 50 units from Riyadh warehouse to Jeddah warehouse.
Common fields (and what they mean):
Related terms: Stock Movement, Warehouse
What it is: Stock valuation is the method used to calculate the total value of inventory on hand.
When you use it: Use it for financial reporting and to understand inventory cost impact.
Example: Your balance sheet includes inventory valued using average cost.
Common fields (and what they mean):
Related terms: Core Accounting, Balance Sheet
What it is: A warehouse is a physical location where inventory is stored.
When you use it: Use warehouses when you store stock in multiple places and need accurate stock by location.
Example: You have one warehouse in Riyadh and one in Jeddah with separate stock levels.
Common fields (and what they mean):
Related terms: Location/Bin, Stock Transfer
