Finance • Module glossary
This glossary explains common words and fields you’ll see when using ZATCA Compliance in XFatora.
Also known as: XF ZATCA
What it is: Archiving keeps compliant invoice records accessible for the required retention period.
When you use it: Use archiving so you can respond quickly to audits or customer requests.
Example: You retrieve an invoice from last year within seconds for inspection.
Common fields (and what they mean):
Related terms: Audit Trail, Security
What it is: Buyer details include the customer name and VAT number when required by invoice type and transaction.
When you use it: Use buyer details for B2B invoices where the buyer needs the document for VAT reporting.
Example: A standard tax invoice includes the buyer’s VAT number and address.
Common fields (and what they mean):
Related terms: Standard Tax Invoice, Customer
What it is: Best practices help reduce errors and avoid compliance problems.
When you use it: Use them to maintain consistent invoice quality, even across multiple branches or teams.
Example: Train staff to verify VAT numbers and always issue invoices through the system (not manual edits).
Common fields (and what they mean):
Related terms: Audit Trail, Permissions
What it is: Compliance validation checks that invoices contain all required fields and formats before issuing.
When you use it: Use validation to prevent rejections and reduce compliance risk.
Example: The system warns if VAT number is missing before generating the final invoice.
Common fields (and what they mean):
Related terms: E-Invoicing (EU), Audit Trail
What it is: A digital signature helps ensure an invoice is authentic and hasn’t been altered after issuance.
When you use it: Use it to meet compliance requirements and protect trust in invoice data.
Example: An invoice is signed digitally so any changes would be detected.
Common fields (and what they mean):
Related terms: Compliance, Audit Trail
What it is: Invoice numbering ensures each invoice has a unique identifier and follows compliance expectations for sequencing.
When you use it: Use consistent numbering to reduce audit risk and avoid duplication.
Example: Your invoices follow a structured series and never reuse a number.
Common fields (and what they mean):
Related terms: Audit Trail, Core Accounting
What it is: Invoice reporting is the process of keeping invoice records ready for audits and VAT filings.
When you use it: Use reporting to maintain transparency and reduce time spent on compliance paperwork.
Example: At month end, you export VAT totals for filing preparation.
Common fields (and what they mean):
Related terms: Core Accounting, Period Closing
What it is: Timestamp is the date and time the invoice was issued—required for compliance and verification.
When you use it: Use accurate timestamps to ensure invoice validity and correct reporting periods.
Example: Invoices issued after midnight are recorded in the correct day’s sequence.
Common fields (and what they mean):
Related terms: Invoice Numbering, Period Closing
What it is: Seller VAT registration is your official VAT number that must appear on compliant invoices.
When you use it: Use it to validate your invoices and to support your VAT filing.
Example: Your VAT number is printed on every invoice and encoded in the QR code.
Common fields (and what they mean):
Related terms: VAT, ZATCA QR Code
What it is: A simplified tax invoice is often used for B2C sales and has a slightly simpler set of requirements.
When you use it: Use it when selling to consumers or where simplified invoicing is allowed.
Example: A retail sale generates a simplified tax invoice with a QR code.
Common fields (and what they mean):
Related terms: Standard Tax Invoice, QR Code
What it is: A standard tax invoice is typically used for B2B transactions and contains full customer details as required.
When you use it: Use it when invoicing registered businesses that need detailed VAT invoices.
Example: A corporate customer requests a standard tax invoice for their VAT filing.
Common fields (and what they mean):
Related terms: Simplified Tax Invoice, VAT
What it is: Tax breakdown shows the VAT base amount and VAT amount clearly per line or in totals.
When you use it: Use it to avoid disputes and ensure invoices can be audited properly.
Example: The invoice shows VAT 15% applied on each taxable line item and in total.
Common fields (and what they mean):
Related terms: Tax, Invoice
What it is: ZATCA e-invoicing is the Saudi requirement to issue invoices in a compliant electronic format with specific fields and security elements.
When you use it: Use ZATCA compliance if you operate in Saudi Arabia and need invoices accepted under local regulations.
Example: Your invoice includes the required QR code and compliance fields for Saudi VAT invoicing.
Common fields (and what they mean):
Related terms: Core Accounting, Invoice, Tax
What it is: The ZATCA QR code is a required QR code on invoices that contains key invoice information for verification.
When you use it: Use it to allow customers and inspectors to scan and verify invoice data quickly.
Example: A customer scans the QR code to see seller name, VAT number, time, total, and VAT amount.
Common fields (and what they mean):
Related terms: Invoice, Tax, Compliance
