Included in: Enterprise
Accounting
Learn how Accounting fits into your Xfatora rollout.
Module
Procurement & Purchases
Control purchasing from request to payment.
Standardize purchase requests, issue purchase orders, track supplier bills, and keep spending aligned with real inventory and budgets.
Key Benefits
Centralized supplier database
Structured purchase request workflow
Purchase order creation and approval visibility
Goods receiving tracking
Vendor bill management
Expense visibility before payment
Connected inventory and accounting impact
Clear purchase history and reporting
Screenshots
Real screens from the platform.
Features & Capabilities
Comprehensive feature set designed for operational excellence
Suppliers
Maintain complete supplier and vendor records so teams always buy from approved partners with full context.
Supplier profiles
Contact information
Purchase history
Linked vendor bills
Purchase Requests
Prevent uncontrolled spending with structured request capture, review, and visibility before commitments are made.
Internal purchase request creation
Status tracking
Approval visibility
Purchase Orders
Convert approved needs into formal orders and track every stage until completion.
Convert requests into purchase orders
Send orders to suppliers
Track status (draft, sent, received, etc.)
Attach supporting documents
Goods Receiving
Avoid stock mismatches with controlled receiving and clear documentation of delivered quantities.
Record received quantities
Update stock levels
Track partial deliveries
Vendor Bills
See the full purchase lifecycle from request to financial impact by recording supplier invoices and payment status.
Record supplier invoices
Track payment status
Reflect impact in Accounting
Reporting
Review purchasing performance, open commitments, and payables with practical management views.
Purchase by supplier
Outstanding purchase orders
Spending by category
Payables overview
Common Workflows
Step-by-step processes to achieve your business goals
Typical Procurement & Purchases Workflow
1
Create purchase request and route for review
2
Approve request and convert to purchase order
3
Send purchase order to supplier
4
Receive goods and post delivered quantities
5
Record vendor bill and monitor payment status
6
Review inventory and accounting impact
Common Use Cases
Office and operations purchasing control
Raw material and stock replenishment
Supplier bill tracking for finance teams
Department spending visibility
Connected records across modules
Purchases update inventory and financial records automatically within the system.
Supplier, purchase order, receiving, and vendor bill records stay connected across modules.
Payables status is visible to finance teams without duplicate data entry.
Built-in Reports & Analytics
Purchase by supplier
Outstanding purchase orders
Spending by category
Payables overview
Compliance & Implementation Resources
Practical guides to help you rollout and validate workflows.
Available in These Plans
Choose the plan that fits your business needs
Business Plan
Enterprise Plan
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User guide
How to use Procurement & Purchases
Setup checklist, key workflows, reports, and troubleshooting.
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