Included in: Enterprise
Accounting
Learn how Accounting fits into your Xfatora rollout.
Module
Fleet Operations
Keep vehicles available, costs controlled, and maintenance predictable.
Track vehicles and drivers, record maintenance and fuel activity, monitor renewals, and review operating cost trends to reduce downtime and improve service reliability.
Key Benefits
Central fleet register with vehicle profiles and lifecycle status
Clear driver assignment history and accountability
Maintenance logs and work order tracking to reduce downtime
Fuel records and consumption visibility for better cost control
Insurance and renewal reminders to avoid compliance gaps
Fleet reports for utilization and operating cost trends
Screenshots
Real screens from the platform.
Features & Capabilities
Comprehensive feature set designed for operational excellence
Vehicles
Maintain a complete vehicle record with status, identifiers, and key lifecycle fields.
Vehicle profile (plate, VIN/SN, make/model)
Lifecycle statuses (active, in shop, out of service, sold)
Grouping by type or group (when configured)
Document attachments (registration, inspection, insurance)
Renewal reminders and key dates
Drivers & assignments
Assign vehicles to drivers and keep the history clear for audit and accountability.
Driver profiles and documents (where used)
Vehicle assignment history
Start/end meter values on assignments (when used)
Current assignee visibility from lists
Reduce disputes with clear handover records
Maintenance & work orders
Log maintenance activity and track service work to keep vehicles available.
Maintenance logs and service history
Work orders and related parts (when used)
Garage/service provider tracking (when used)
Status visibility: in shop vs active
Cost visibility per vehicle over time
Fuel & operating costs
Track fuel entries and review cost trends to control operating spend.
Fuel entries with meter readings
Fuel consumption and economy visibility (where used)
Operating cost summary reports
Cost-per-distance trends (where used)
Spend visibility by vehicle and period
Inspections & compliance
Support inspection workflows and keep compliance records accessible.
Inspection forms and submissions (when configured)
Inspection schedules and reminders (when used)
Insurance records and expiration tracking
Audit-friendly document attachments
Reduce compliance risk with renewal visibility
Reports
Make performance visible for operations and finance leaders.
Vehicle utilization summary (where used)
Fuel summary and fuel entries by vehicle
Maintenance report and work order report
Operating cost summary and total cost trends
Renewal reminders and status changes
Common Workflows
Step-by-step processes to achieve your business goals
Vehicle onboarding to assignment to maintenance
1
Create a vehicle record and attach key documents
2
Assign a driver (or department) and record handover details
3
Log fuel and meter readings during operation
4
Record maintenance events and service work
5
Review renewal reminders and update status when needed
Monthly cost review
1
Review fuel costs and consumption trends
2
Review maintenance costs by vehicle
3
Identify high-cost vehicles and root causes
4
Plan preventive maintenance and renewals
5
Report utilization and cost trends to stakeholders
Common Use Cases
Service teams managing company vehicles
Logistics operations improving fleet uptime
Tracking maintenance history for audit readiness
Reducing fuel spend with consistent logging
Planning renewals and compliance deadlines
Built-in Reports & Analytics
Operating cost summary
Fuel summary
Maintenance report
Work order report
Utilization summary
Renewal reminders
Status changes
Compliance & Implementation Resources
Practical guides to help you rollout and validate workflows.
Available in These Plans
Choose the plan that fits your business needs
Enterprise Plan
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User guide
How to use Fleet Operations
Setup checklist, key workflows, reports, and troubleshooting.
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