Module

Core Accounting

Control chart of accounts, journal entries, receivables, payables, banking, reconciliation, budgets, and financial statements in one connected finance workspace.

Core Accounting gives finance teams one workspace to govern postings, balances, period controls, and reporting while staying connected to commercial and operational records across Xfatora.

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KSA Compliance

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Map this module to your ZATCA rollout so finance, sales, and compliance teams share one controlled process.

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What this module helps you control

Chart of Accounts structure and account governance

Financial periods, closing date policy, and period discipline

Manual Journal Entry review, approvals, and adjustments

Accounts Receivable and collections visibility

Accounts Payable and payment obligation control

Bank account and cash balance monitoring

Reconcile routines and exception handling

Budget setup and budget performance review

Financial statements, ledgers, and Audit Log traceability

Business outcomes teams expect

Maintain one finance-controlled source of truth across ledgers, subledgers, and reports.

Connect operational records with accounting impact so finance and operations review the same numbers.

Improve visibility into Accounts Receivable and Accounts Payable before balances become risk.

Close periods faster with clearer month-end tasks, reconciliations, and review checkpoints.

Strengthen reconciliation discipline through structured bank and cash matching routines.

Improve quality of Journal Entry and adjustment review with better evidence and approval control.

Provide leadership and auditors with decision-ready statements, ledgers, and transaction detail.

Control bank and cash movement visibility in one place for better liquidity monitoring.

Track Budget versus actual performance to support corrective management action.

Keep a more reliable Audit Log for change traceability and governance.

What teams use most in this module

Practical capabilities that make day-to-day execution faster, cleaner, and easier to govern.

Chart of Accounts

Design a structured account framework that supports statutory reporting, management analysis, and disciplined posting rules.

Parent and child hierarchy for grouped reporting

Account types and detail types aligned with policy

Optional account numbering discipline for consistency

Opening balance planning by account class

Naming conventions that reduce posting confusion

Journal Entries and Adjustments

Prepare and review Manual Journal Entry activity with clear debit/credit logic, support notes, and period-end control.

Manual Journal Entry creation with multi-line posting

Debit and credit visibility before posting

Adjustment entries for period-end requirements

Reason and evidence capture for audit readiness

Review and approval discipline for sensitive entries

Correction and reversal handling where policy requires

Accounts Receivable

Monitor customer invoice impact, open balances, and collection status with aging visibility that supports faster follow-up.

Customer invoice impact on receivable balances

Open balance and due-date tracking

Payment application to invoices

Accounts Receivable Aging Summary and Detail visibility

Overdue follow-up support for collections

Cash collection monitoring for finance review

Accounts Payable

Control vendor bills, due dates, and payment status so finance teams can plan outgoing cash with fewer surprises.

Bills and payable records by vendor

Due-date and aging visibility for payment planning

Approval status review before payment release

Unpaid, paid, and approved state tracking

Accounts Payable Aging Summary and Detail monitoring

Cash planning context for finance leads

Banking and Cash Management

Track Bank account and cash account movements with posted transaction visibility and structured cash-position oversight.

Bank account and cash account setup

Deposits and withdrawals tracking

Posted bank transactions review

Cash balance visibility by account

Banking activity context for treasury monitoring

Reconcile

Run repeatable Reconcile routines that compare book activity with statement balances and enforce completion evidence.

Reconciliation period selection and cadence

Beginning and ending balance checks

Uncleared and unmatched item review

Difference investigation and resolution

Adjustment entry support when required

Reconciliation completion discipline with retained records

Financial Statements and Core Reports

Deliver close-ready outputs for management, controllers, and auditors with statement-level and transaction-level visibility.

Balance Sheet and Profit and Loss review

Trial Balance verification for period control

General Ledger detail by account and date

Transaction List by Date and Transaction Detail by Account

Statement of Cash Flows for liquidity review

Audit Log and Period Controls

Protect accounting integrity with closing date policies and full traceability of finance-related changes.

Closing date policy to restrict backdated edits

Exception handling after close with controlled access

Audit Log review of who changed what and when

Governance checks for high-impact updates

Period-close control support for finance leadership

Budgeting and Budget Performance

Prepare budgets and compare actual performance to planned targets so managers can act on variance early.

Budget creation by period and structure

Prior-year-based or scratch-based planning support

Budget overview for finance and management teams

Budget vs actual performance tracking

Variance review during monthly performance cycles

Tax and Mapping Controls

Set finance mappings carefully so transactions post consistently and reporting stays coherent across modules.

Tax mapping discipline by transaction context

Payment mode mapping to the right accounts

Expense and item mapping consistency

Configuration review controls before go-live

Cleaner downstream reporting quality

Start with this workflow

Follow these structured steps to launch one controlled process first, then expand.

Setup and Go-live Readiness

Confirm fiscal year, periods, and reporting structure

Define Chart of Accounts and numbering policy

Set opening balances and validate dependencies

Validate customer and vendor master readiness

Set journal review and approval rules

Test Trial Balance and report baseline before go-live

Accounts Receivable Workflow

Issue customer invoice

Track receivable and open balance

Record and apply payment

Update remaining balance and status

Review receivable aging

Escalate overdue follow-up

Accounts Payable Workflow

Record vendor bill

Review due date and payable exposure

Complete approval based on policy

Record payment

Review payable aging

Monitor cash impact

Journal and Adjustment Workflow

Prepare journal entry

Validate debit and credit totals

Attach reasoning and evidence

Review and approve

Post entry

Verify impact in ledger and statements

Bank Reconciliation Workflow

Choose Bank account and reconciliation period

Compare bank activity with recorded transactions

Identify unmatched or uncleared items

Post adjustments where required

Complete Reconcile process

Retain reconciliation evidence

Monthly Close Workflow

Confirm operational records are complete

Reconcile bank and cash balances

Post adjusting journals

Review Trial Balance and General Ledger anomalies

Review Profit and Loss and Balance Sheet

Close period and restrict backdated changes per policy

Who this module is for

Finance Administrator and Finance Lead

Accountants responsible for journals and close activities

A/R and collections teams

A/P teams managing vendor obligations

Controllers and finance managers

Auditors and read-only reviewers

Founders and leadership teams requiring finance visibility

Common problems this module helps solve

Disconnected accounting records and spreadsheet reconciliation

Delayed month-end close due to inconsistent controls

Unclear receivable and payable status across teams

Weak reconciliation discipline with unresolved bank differences

Manual adjustment risk without proper review and evidence

Poor visibility into balances, statements, and ledgers

Inconsistent Chart of Accounts design and account usage

Limited audit traceability for finance record changes

Where teams apply this module

Finance teams standardizing posting and close controls

Organizations that need clearer Accounts Receivable and Accounts Payable governance

Businesses requiring recurring reconciliation discipline

Management teams that need period-based financial statements and drill-down detail

Audit-focused organizations improving change traceability and close rigor

Connected records across modules

CRM and Sales records for receivable visibility

Procurement records for payable obligations

Inventory and cost movements for finance oversight

Payroll and Asset Management impacts on finance review

Data Exporter outputs for audit and external analysis

Built-in Reports & Analytics

Balance Sheet — validates financial position for leadership and board review

Profit and Loss — tracks operating performance and margin outcomes

Trial Balance — verifies account balances before close sign-off

General Ledger — provides transaction-level movement by account

Audit Log — shows who changed what and when for governance review

Transaction List by Date — supports period activity reviews and anomaly checks

Transaction Detail by Account — supports account-level investigation and audit follow-up

Accounts Receivable Aging Summary — prioritizes collection actions by aging bucket

Accounts Receivable Aging Detail — supports customer-level follow-up planning

Accounts Payable Aging Summary — supports payable obligations and disbursement planning

Accounts Payable Aging Detail — clarifies vendor-level settlement status

Statement of Cash Flows — supports liquidity and cash movement decisions

Budget Overview — summarizes planned vs actual trajectory by period

Reconciliation reports — evidence that reconciliations were completed and differences resolved

FAQ

Can we structure our own Chart of Accounts?

Yes. Finance teams can define hierarchy, account types, naming conventions, and optional numbering discipline based on policy.

Can finance review and approve Manual Journal Entry records?

Yes. Review and approval controls can be enforced for sensitive journals, adjustments, and period-end entries.

Can we track Accounts Receivable and Accounts Payable separately?

Yes. Both subledgers are tracked independently with dedicated aging visibility and follow-up workflows.

Can we reconcile bank accounts inside the system?

Yes. Reconcile routines support period selection, uncleared item review, difference handling, and completion evidence.

Can we monitor unpaid and overdue balances?

Yes. Aging reports and open-balance views support collections and payable review cycles.

Can we close the books or restrict old-period edits?

Yes. Closing date controls can restrict backdated edits while allowing controlled exceptions under governance.

Can we compare Budget vs actual performance?

Yes. Where budgeting is enabled, teams can review Budget Overview and variance patterns against actual performance.

What reports are available for finance review?

Core reports include Balance Sheet, Profit and Loss, Trial Balance, General Ledger, aging reports, Audit Log, cash flow, and reconciliation outputs.

How should opening balances be handled at go-live?

Load opening balances from an approved source, validate dependencies, and confirm Trial Balance baseline before live posting.

How does Core Accounting connect to sales, purchasing, and other records?

Customer invoices affect receivables, supplier bills affect payables, and related operational records provide context for financial review and close control.

Plans that include this module

Confirm commercial fit before rollout planning.

Business Plan

Enterprise Plan

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User guide

How to use Core Accounting

Setup checklist, key workflows, reports, and troubleshooting.

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