People Records
Controlled employee master-data and lifecycle records management
Manage employee profiles, org structure, contracts, onboarding, training, and employee lifecycle records in one controlled people-records workflow.
What this module helps you control
Business outcomes teams expect
What teams use most in this module
Practical capabilities that make day-to-day execution faster, cleaner, and easier to govern.
Employee Records and Staff Profiles
Maintain complete employee records and searchable staff profiles as the core people-data reference.
Organizational Structure and Org Chart
Map departments, units, and reporting relationships with clearer organizational visibility.
Job Positions and Job Descriptions
Control role structure using job groups, positions, and job descriptions.
Contracts and Employment Terms
Track contract records, templates, and validity windows for employee contract governance.
Onboarding and Reception Checklists
Execute structured onboarding templates and checklist tasks for new employees.
Offboarding and Layoff Procedures
Run controlled quitting-work and layoff checklist procedures with clear accountability.
Training Libraries and Training Programs
Maintain employee development records through structured training libraries and programs.
Workplace, Manager, and Related Information
Link workplace and manager assignments to strengthen daily administrative control.
Dependants and Related Employee Information
Maintain dependant records and supporting employee administration details.
Reports and People Visibility
Monitor employee lifecycle and organizational status using People Records reports.
Start with this workflow
Follow these structured steps to launch one controlled process first, then expand.
Create a new employee record
Create employee profile
Assign staff code
Fill personal and employment data
Assign department, manager, and workplace
Attach key documents
Verify employee appears in org and records views
Run onboarding checklist
Choose onboarding template
Assign tasks and owners
Collect required documents
Confirm access and setup steps
Track completion status
Mark onboarding complete
Create and manage employment contract
Choose contract type
Create contract record and contract code
Add salary and allowance references as needed
Attach contract document
Capture signing information
Monitor contract validity and expiry
Define job position and org placement
Assign or create job position
Link position group
Assign department or unit
Define reporting relationship
Verify org chart placement
Manage training program for an employee
Assign training program
Set type, dates, and requirements
Track completion and score
Update employee training history
Verify overdue or incomplete training
Run offboarding / layoff checklist
Initiate checklist
Assign responsible handlers
Collect exit-related confirmations
Confirm asset or access handover
Close checklist
Preserve history for compliance and audit
Who this module is for
Common problems this module helps solve
Where teams apply this module
Connected records across modules
Built-in Reports & Analytics
Compliance & Implementation Resources
Practical guides to help you rollout and validate workflows.
FAQ
Can we keep all employee records in one place?
Yes. People Records centralizes employee profiles, organizational placement, contracts, checklists, training, and related records.
Can we map departments, managers, and org structure?
Yes. Org chart, department/unit structure, parent units, and direct manager relationships are part of core People Records controls.
Can we manage onboarding and offboarding checklists?
Yes. Onboarding template and layoff checklist workflows support owner assignment, progress tracking, and completion control.
Can we store contracts and signed documents?
Yes. Contract records include contract type/code, status, signing information, attachments, and expiry monitoring.
Can we track training history and completion?
Yes. Training libraries and programs support assignment, scheduling, results, scores, and completion status by employee.
Can we maintain dependants and related employee information?
Yes. Dependants, relationship details, and effective or expiration fields can be maintained where used by your policy.
How should this module differ from Payroll?
People Records controls employee master data and lifecycle administration, while Payroll controls salary-cycle calculation, deductions, and payslip release.
How should this module differ from Time & Attendance?
Time & Attendance handles time-based operational inputs; People Records remains the system of record for employee and contract master data.
Can this module support audits and HR data cleanup?
Yes. Standardized profiles, contract status views, checklist trails, and report outputs improve audit readiness and cleanup execution.
Who should own data quality in People Records?
HR Admin and People Operations should own data standards, while HR Officers and managers maintain assigned records under governance.
Plans that include this module
Confirm commercial fit before rollout planning.
Ready to evaluate People Records with your team?
We will map this module to your current process, owners, controls, and rollout timeline.
User guide
How to use People Records
Setup checklist, key workflows, reports, and troubleshooting.
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