Module

Inventory and warehouse ERP software

Control items, warehouses, receiving, issuing, transfers, stocktake, replenishment, traceability, and inventory valuation from one connected stock workspace.

Xfatora Inventory gives operations, warehouse, procurement, manufacturing, sales, and finance teams one ERP workflow for stock accuracy, movement traceability, replenishment, and valuation review.

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Visual overview of Inventory and warehouse ERP software

KSA Compliance

Saudi invoicing controls for this module

Map this module to your ZATCA rollout so finance, sales, and compliance teams share one controlled process.

Open KSA pillar Read compliance guide Phase 2 integration

What this module helps you control

Item, commodity, unit, opening stock, and warehouse master-data readiness

Warehouse-level stock visibility across branches, stores, and operating sites

Goods receipt and inventory receiving voucher controls with references and evidence

Issue goods and inventory delivery voucher controls for customer, internal, project, or production usage

Internal delivery notes and inter-warehouse transfer discipline

Stocktake, cycle count, loss, adjustment, reason capture, and approval review

Minimum and maximum stock thresholds for replenishment planning

Serial number and lot number traceability where enabled

Inventory valuation, stock history, movement reports, and finance review evidence

Connected handoffs with procurement, sales, manufacturing, accounting, and logistics

Business outcomes teams expect

Improve stock visibility across warehouses and operating sites so teams plan with cleaner availability data.

Reduce receiving and issuing errors with structured inventory receiving voucher and inventory delivery voucher records.

Strengthen availability checks before customer commitments or internal consumption requests.

Keep cleaner movement history and accountability across receiving, issue, transfer, and adjustment events.

Plan replenishment with better confidence using minimum stock and maximum stock thresholds.

Control shrinkage and correction quality with reason-based loss & adjustment records and approvals.

Improve coordination between inventory, procurement, and sales through shared item and movement context.

Increase reliability of physical count reconciliation through repeatable stocktake discipline.

Give finance and management clearer inventory valuation visibility and movement evidence.

Support stronger traceability for serialized or lot-controlled items where those controls are enabled.

Screenshots

Real screens from the platform.

What teams use most in this module

Practical capabilities that make day-to-day execution faster, cleaner, and easier to govern.

Items and Commodity Master

Maintain standardized item and commodity records so every transaction uses consistent naming, coding, unit, and opening stock discipline.

Item and Commodity records with controlled names and codes

Commodity group structure for reporting and filtering

Unit definition to keep quantity handling consistent

Opening Stock setup for go-live accuracy

Item properties and master data standards

Duplicate prevention through naming and coding discipline

Warehouses and Storage Structure

Control warehouse records, ownership, and visibility across multiple sites so operations know where stock sits and who is accountable.

New Warehouse records with warehouse codes and addresses

Responsible ownership by warehouse

Warehouse-level stock visibility for planning

Multi-site stock control for branch and central locations

Storage location detail can be applied where deployment supports it

Inventory Receiving

Receive goods into stock with warehouse-specific controls and traceable receipt references using goods receipt and Inventory receiving voucher records.

Goods receipt posting into selected warehouse

Inventory receiving voucher for controlled receipt recording

Received quantity capture with references and evidence

Purchase flow linkage where relevant to receiving

Approved receiving traceability for audit review

Inventory Delivery / Issue Goods

Issue Goods from inventory with availability checks, clear source warehouse control, and documented destination or usage reasons.

Inventory delivery voucher posting for outbound movements

Source warehouse control before issue

Customer, internal, or project issue context tracking

Reason for export capture for accountability

Available quantity review before posting

Delivery and issue history for follow-up

Transfers and Internal Delivery

Move stock between warehouses through Internal delivery note workflows that protect source and destination accuracy and movement accountability.

Internal delivery note controls for transfers

Source and destination warehouse validation

Cross-site restocking execution

Inter-warehouse stock movement traceability

Movement accountability by reference and owner

Stocktake, Loss, and Adjustments

Run stocktake routines and controlled adjustments to reconcile available quantity with counted quantity and preserve evidence for review.

Stocktake process for physical count reconciliation

Loss & adjustment entries for discrepancies

Available quantity versus counted quantity comparison

Reason capture for shrinkage, damage, and correction

Approval and review discipline for sensitive adjustments

Minimum / Maximum Inventory and Replenishment

Define minimum stock and maximum stock rules to identify unsafe inventory and prepare replenishment actions before service levels drop.

Minimum stock and maximum stock thresholds by item

Low-stock and unsafe inventory visibility

Reorder readiness support for procurement handoff

Replenishment responsibility alignment across teams

Operational planning based on real stock position

Inventory Valuation and Reporting

Review inventory value and movement evidence with reports that support daily control, management visibility, and finance review.

Inventory Valuation Report for stock value visibility

Stock summary report for on-hand review

Opening, receipt, issue, and closing balance analysis

Inventory history by transaction and period

Operational KPI and management review support

Serial, Lot, and Item Traceability

Track serial number and lot number details where enabled so teams can audit item movement, isolate issues, and support controlled handling.

Serial number tracking for serialized goods

Lot number tracking for grouped traceability

Traceability by item across receiving and issue

Damaged or lost item follow-up by serial/lot references

Lookup and audit support for compliance checks

Shipment / Packing / Delivery Readiness

Support final handoff readiness with packing list and shipment visibility linked to inventory issue and transfer context.

Packing list references for dispatch preparation

Shipment status visibility for operational handoff

Delivery readiness checks before outbound dispatch

Connected references to inventory issue history

Start with this workflow

Follow these structured steps to launch one controlled process first, then expand.

Inventory rollout readiness

Clean item codes, names, units, groups, warehouse names, and opening stock before go-live

Choose the first stock workflow to stabilize: receiving, issue, transfer, stocktake, or replenishment

Define who owns item master data, warehouse balances, adjustments, and reorder decisions

Test one full movement path from receiving to issue or transfer before expanding

Review valuation, movement history, and stocktake evidence with finance before close

Item and warehouse setup before go-live

Create warehouses

Define item groups and items

Define units and ownership

Import or enter opening stock

Validate stock by warehouse

Test core reports and movement flows

Receive stock into inventory

Identify incoming goods

Select receiving warehouse

Enter quantities and references

Post inventory receiving voucher

Confirm stock increased

Verify movement history

Issue stock for delivery or internal use

Check available quantity

Select source warehouse

Create issue or delivery movement

Record destination or usage reason

Confirm stock reduced

Review issue history and references

Transfer stock between warehouses

Select source and destination

Choose items and quantities

Create internal delivery or transfer

Confirm movement posting

Verify source decrease and destination increase

Review transfer history

Stocktake and adjustment workflow

Perform physical count

Compare counted versus available quantity

Create adjustment or loss entry

Provide reason and evidence

Route for approval if policy requires

Confirm corrected balance and audit history

Weekly replenishment and control review

Review low-stock and minimum stock alerts

Identify items below threshold

Create procurement action

Review abnormal adjustments or losses

Review out-of-stock risks

Align replenishment with actual demand

Who this module is for

Inventory administrator controlling item, unit, warehouse, and opening stock setup

Warehouse manager responsible for receiving, issue, transfer, and stocktake discipline

Storekeeper or warehouse operator posting day-to-day stock movements

Procurement owner planning replenishment from low-stock and unsafe-stock signals

Sales and delivery teams checking availability before customer commitments

Manufacturing planner validating component availability before production release

Finance reviewer checking inventory valuation, movements, and period evidence

Operations manager reviewing shortages, shrinkage, stock aging, and service risk

Common problems this module helps solve

Stock quantity differs between system records, warehouse reality, and team spreadsheets

Sales or operations commit stock before checking true warehouse availability

Receiving records are incomplete, so purchase and finance teams cannot validate goods receipt

Transfers between branches or warehouses are tracked informally

Stocktake differences are adjusted without enough reason, approval, or evidence

Minimum stock and reorder responsibility are unclear until shortages happen

Production is delayed because component availability is not trusted

Finance cannot review inventory valuation and movement evidence during close

Serialized or lot-controlled items are difficult to trace after receiving or issue

Where teams apply this module

Companies managing stock across multiple warehouses, branches, or sites

Retail, distribution, manufacturing, and service companies that need stock accuracy

Teams moving from spreadsheet stock tracking into controlled ERP inventory

Businesses that need receiving, issue, transfers, and stocktake to be traceable

Manufacturers that need component availability and finished goods handoffs

Procurement teams that need reorder signals before shortages disrupt work

Finance teams that need inventory valuation and movement evidence for close review

Connected records across modules

Procurement: purchase receiving increases available stock and supports supplier-bill review.

CRM and Sales: availability checks protect quotes, invoices, deliveries, and customer promises.

Manufacturing: component readiness, consumption, and finished-goods receipt depend on trusted stock records.

Accounting: valuation, movement, adjustment, and stocktake evidence support financial close.

Logistics: shipping, packing, and delivery readiness depend on accurate issue and dispatch context.

Data Exporter: movement history and valuation exports support audits, migration, and deeper analysis.

Built-in Reports & Analytics

Stock summary by warehouse and item

Inventory valuation report for finance and management review

Stock on hand and available quantity review

Opening, receipt, issue, transfer, and closing balance analysis

Low-stock and unsafe inventory review

Minimum and maximum stock threshold review

Transaction history and inventory movement history

Stocktake, adjustment, loss, reason, and approval review

Serial number and lot number traceability review

Warehouse transfer and internal delivery follow-up

Compliance & Implementation Resources

Practical guides to help you rollout and validate workflows.

Inventory implementation checklist

Prepare item master data, warehouses, opening stock, receiving, issuing, transfers, stocktake, and replenishment controls.

Read guide

FAQ

Can we see stock by warehouse?

Yes. Inventory provides warehouse-level stock visibility so teams can review on-hand balances by site before committing stock.

Can we track receiving and issuing history?

Yes. Inventory receiving voucher and Inventory delivery voucher records keep movement history traceable with references and quantities.

Can we transfer stock between warehouses?

Yes. Internal delivery note and transfer workflows support source-to-destination stock movement with accountability.

Can we control stock adjustments?

Yes. Loss & adjustment records can capture reasons, evidence, and approval checkpoints based on policy.

Can we set minimum and maximum stock thresholds?

Yes. Minimum stock and maximum stock controls help teams monitor unsafe inventory and plan replenishment readiness.

Can we run stocktake or cycle counts?

Yes. Stocktake routines compare counted quantities against available quantity and support discrepancy correction workflows.

Can we track serial numbers or lot numbers?

Yes, where enabled. Serial number and lot number controls support traceability, lookup, and audit workflows.

How does Inventory connect to Procurement and Sales?

Inventory reflects goods receipt from procurement and supports availability checks before issue or delivery commitments in sales workflows.

Can finance review valuation and stock reports?

Yes. Inventory Valuation Report and stock movement outputs support management and finance review cycles.

How should this page differ from Procurement and Manufacturing?

Inventory focuses on stock control records, balances, and traceability. Procurement controls buying decisions, while Manufacturing controls production execution.

Should Inventory be implemented before Manufacturing?

Usually yes, at least for the item, warehouse, unit, and stock availability foundation. Manufacturing depends on trusted component availability, consumption, and finished-goods receipt records.

How does Inventory connect to Accounting?

Inventory valuation, movement history, stocktake, and adjustment evidence support finance review and period close. Accounting should not have to rebuild stock movement context manually.

What should we prepare before an inventory demo?

Prepare item lists, warehouse list, opening stock sample, one receiving example, one issue or transfer example, one stocktake difference, and the report management uses to review stock.

Can Inventory support replenishment planning?

Yes. Minimum and maximum stock thresholds, low-stock visibility, and movement history help teams prepare replenishment actions and procurement handoffs.

Plans that include this module

Confirm commercial fit before rollout planning.

Growth Plan

Business Plan

Enterprise Plan

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